Horse Sport Ireland - Governance Executive Update - Vetting Update - June 2019
Garda Vetting of people on short-term contracts
The HSI Vetting Policy is very clear that all persons applying for a role that provides an opportunity for access to children or vulnerable adults must undergo the vetting process. This may be on a short-term basis, for example Summer Work or volunteering at a camp over the summer. This does not fall under HSI’s definition of Occasional Work and these people must be vetted.
HSI’s Vetting Policy can be found at the following link: https://www.horsesportireland.ie/wp-content/uploads/2019/06/HSI-GV-Policy-May-2019.pdf
Foreign Nationals Being Vetted
As is mentioned above, The HSI Vetting Policy is very clear that all persons applying for a role that provides an opportunity for access to children or vulnerable adults must undergo the vetting process. It is possible to carry out Garda Vetting in respect of foreign nationals. This can be done prior to their arrival in Ireland or after they arrive. It is important to note though that they cannot and should not commence a role that involves working with children or vulnerable adults until vetting clearance has been obtained. Failure to do so is in breach of the legislation. Please be aware of this if you have European students on short-term placements over the summer.
It is possible for an organisation to obtain a police certificate for a person from their country of residence but this is not a requirement. If you would like more information in relation to this please contact HSI Governance Executive, Paul Hayes. Please note even if an individual has this, they must also complete Garda Vetting.
Jurisdiction of Relevant Work – Republic of Ireland & Northern Ireland
Following on from above this note is to clarify the position of HSI in relation to individuals carrying out relevant work in either the Republic of Ireland (ROI) and/or Northern Ireland (NI). This information is important to Affiliates who are 32 county bodies.
If an individual is engaging in Relevant Work, as defined in the National Vetting Bureau (Children and Vulnerable Adults) Act 2012 to 2016, in ROI, they must then complete vetting with the Garda National Vetting Bureau regardless of their current address. To be clear if any individual is engaging in relevant work in ROI and they are a resident of NI, they must complete Garda Vetting.
If an individual is engaging in relevant Work in NI, they must complete an Access NI check regardless of their current address. To be clear if any individual is engaging in relevant work in NI and they are a resident of ROI, they must complete an Access NI check.
If any individual is engaging in relevant work in both ROI and NI they need to undergo both Garda Vetting and an Access NI check. The vetting clearance relates to the jurisdiction where the work is being carried out, not the address of the person doing the relevant work.